Administrative Assistant/District Secretary
Salary Range: $6,606 - $8,853
San Lorenzo Valley Water District is looking for applicants for the position of Administrative Assistant/District Secretary. To be considered as an applicant you must submit all the required documents.
Please submit the required package consisting of the following:
*Resume *Letter of Interest *Supplemental Questions *District Employment Application
See our website for the complete package information: https://www.slvwd.com/
See our Employment page: https://www.slvwd.com/human-resources/pages/employment-opportunities
CLOSING DATE: Monday, March 18, 2024
ABOUT THE DISTRICT
The San Lorenzo Valley Water District is located in the coastal redwoods approximately 10 miles northeast of Santa Cruz, CA. If you live in the nearby towns of Felton or Scotts Valley, you are a relaxing 15-minute drive to work or the beach. The District maintains approximately 190 miles of pipeline and serves a population of approximately 35,000 customers. The SLV Water District was established in 1941 and serves the communities of Boulder Creek to Felton and Lompico to Scotts Valley.
DEFINITION
Under the direction of the General Manager, the Administrative Assistant/District Secretary provides technical, administrative, and confidential secretarial support to the General Manager, Board of Directors, and other staff related to the activities of the District; performs other complex support duties to relieve the General Manager and Board of Directors of administrative detail; and performs other related duties as required.
ESSENTIAL DUTIES (Duties may include, but are not limited to, the following)
Serves as Administrative Assistant to the General Manager and provides complex staff assistance in the overall administrative activities for the District.
Assists in the development, implementation, and administration of programs, projects, and District policies.
Keeps informed of State and Federal legislation that may have an impact on the District.
Serves as Clerk or Administrative and Recording Secretary to the Board of Directors; attends Board meetings; takes and transcribes Board minutes for review by the Board of Directors.
Prepares, assembles, publishes, files, and distributes agendas, support documentation, and minutes of board meetings, campaign statements, and conflict of interest disclosure statements; prepares legal notices; and files notices with State and County as required.
Prepares Board agenda and reviews reports and agenda items for format, language, and adherence to District procedures; maintains the District's Administrative Code and related documents ordinances, and resolutions; publishes and posts bid notices, ordinances, resolutions, and notifications of Board meetings as required by Brown Act and other statutes; provides information and prepares documents required for the election of directors and concerning District policies and procedures.
Coordinates and schedules meetings and activities; assists in setting up and making preparations for Board and other public meetings; organizes and maintains district reference library. Prepares and processes various documents and confidential materials; researches and prepares reports and completes special projects as assigned.
Serves as liaison between the General Manager and Board of Directors in the absence of the General Manager; resolves difficult situations and relieves the General Manager and Board of administrative detail.
Prepares a variety of technical and confidential correspondence, memoranda, bid documents, statistical and narrative reports, and schedules; attends meetings as assigned; takes and transcribes minutes; reviews written materials for completeness and accuracy.
Screens and routes telephone calls; receives and forwards messages; assists customers in obtaining needed information and materials; communicates District programs and activities; explains and responds to inquiries concerning District policies and procedures.
QUALIFICATIONS
DEMONSTRATED KNOWLEDGE OF AND PERFORMANCE IN THE FOLLOWING AREAS:
ABILITY TO:
TRAINING AND EXPERIENCE GUIDELINES (Any combination of training and experience, which demonstrates attainment of the required knowledge and ability to perform the required work (with reasonable accommodation, if needed), typically:
EDUCATION: Bachelor's degree from an accredited college or university with major coursework in Public or Business Administration, or a related field. Specific work experience may be considered instead of education requirements.
EXPERIENCE: Five (5) years of increasingly responsible professional experience in public or business administration. Previous experience as a city clerk, clerk to a board, or administrative assistant is preferred.
BENEFITS
This District provides a competitive benefit package, including but not limited to comprehensive Medical, Dental, and Vision Insurance, Paid Time Off, Paid Holidays, CalPERS Pension, Life Insurance, Disability Insurance, and more.
APPLICATION REQUIREMENTS
Please submit a completed package consisting of the following:
*Resume * District Employment Application (see below)
* Letter of Interest * Supplemental Questions (see below)
You can find the complete package of documents at the following link:
https://www.slvwd.com/human-resources/pages/employment-opportunities
Email to humanresources@slvwd.com
Supplemental Questions: Administrative Assistant/District Secretary
Supplemental Questions are REQUIRED and MUST be submitted with your application to be considered for this position. Responses to the questions serve as documentation of each candidate's ability to present information clearly and concisely in writing. Responses must be typed and cannot exceed two (2) single-sided electronic 8.5 X 11 inch pages.
Supplemental Questions:
Do not contact this company in solicitation of any product or service.