Executive Assistant to the Advancement and Business Offices
Start date July 1, 2022
Chartwell School is looking for a personable, organized, flexible, and detail-oriented person to partner with and provide support to the Head of School, Director of Advancement, and Business Office. This is an engaging position for a hands-on person who enjoys being actively involved in the life of a vibrant neurodiverse school community. The ideal candidate will possess an established skillset of project management and administrative support, a welcoming presence, and will work well with a wide range of constituents: students, their parents/guardians, teachers, staff, administrators, and visitors to the school. This position reports to the Director of Advancement and Communications and is a full-time, non-exempt position that offers benefits and a competitive salary.
Business Office Responsibilities
Get mail/log deposits
Manage office supplies/inventory for the business office
Answer phones and be a resources for families and visitors
Lunch coverage for academic assistant (daily)
Responsible for maintenance of copier and scanner
Stationery inventory (letterhead, envelopes, etc)
Manage on-campus Covid testing as needed (training provided)
Manage spirit gear/school “store”
Carline support as needed
Advancement Office Responsibilities
Board support (minutes, website, board website, coordinate board events, liaison for Director of Finance and Board)
Support Chartwell Family Network events and needs (event set-up, communications, information needs)
Event planning and execution (bimonthly community coffees, community workshops, fundraising events, parent BBQ, fall festival, etc)
Scheduling caterers, reviewing vendor contracts
Invitations and managing RSVPs
Communications with guests
Print nametags and signage
Support set-up and clean-up of events
Some evening and weekend work
Mailing support (merge, print, stuff, mail)
Manage all school events calendar and website and athletics calendar
Enter donations into LGL (school donor management software), organize files, print acknowledgments, and produce monthly reports
Digitize filing system for Advancement and organize online filing system
Support social media and communications efforts, as needed
Manage POs for the advancement department
Miscellaneous tasks as needed
Skills and Qualifications
Demonstrated commitment to the mission and core values of Chartwell School
Ability to adhere to guidelines and recommendations from the CDC, CDPH, and MCOE
Ability to handle confidential and sensitive information appropriately and professionally
Highly skilled with a variety of software systems, including the full Google Suite (Drive, Docs, Gmail, Calendars, Sheets, Slides, and Forms); familiarity with Adobe Creative Suite is a plus
Highly organized and flexible
Very strong writing and editing skills; graphic document publication and presentation skills a plus
Strong interpersonal, writing, and verbal communication skills
Prompt and courteous manner; self-starter
Ability to prioritize a variety of tasks and organize one’s own time effectively
Experience working with children and administrators in a school setting strongly preferred
A background check is required
Compensation is commensurate with qualifications and experience; medical benefits are included.
Send a letter and resume to Elena Mueller at email@example.com by June 10, 2022 for earliest consideration.
For nearly 40 years, Chartwell School has been educating students, who have been diagnosed with a specific language-based learning disability, in a way that provides them with the academic skills necessary to be successful in future educational endeavors. We believe that all of our students are capable learners who can discover new pathways to learn skills and apply knowledge. Chartwell offers a full academic program, with well-structured, multi-sensory teaching in all classes. Our fully accredited curriculum includes all areas of reading and language instruction, mathematics, social studies, science, health and fitness, the arts, technology, and a wide array of enrichment activities. Students build academic skills one layer at a time. Each layer integrates higher-order thinking, creativity, perseverance and practical problem-solving. Chartwell teaches students to overcome academic challenges and helps them grow in self-reliance, character, and respect for the effort and abilities of others.
Chartwell empowers students with dyslexia and associated learning differences to unlock their full potential. We provide a college preparatory, strength-based program that gives students the skills, strategies, tools and mindset needed to become successful lifelong learners. We share our expertise through partnerships and outreach initiatives to transform education.
Chartwell aspires to show the world that young people with language-based learning differences and diverse learning styles and profiles can be among the most creative, productive and valuable members of any community. We further aim to inspire others to get to know, understand and value these students from very young ages and to help them realize their full potential. We seek to see them develop into confident young people and adults, committed to lifelong learning and equipped with the knowledge, skills and social and emotional competencies to achieve their goals.
Chartwell School provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
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