Job Details

IBSC Program Manager

  2022-06-07     University of California Santa Cruz     Santa Cruz  

IBSC Program Manager

Location: Santa Cruz

Job ID: 35887



UC Vaccination Policy: With limited exceptions, for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.


UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 06/13/2022


UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.


Originally founded in 1997, Baskin Engineering is the first professional school at UC Santa Cruz. Over the past 25 years, Baskin Engineering has become a unique 21st century school of engineering and technology, characterized by evolutionary growth fueled by ongoing research opportunities that open new areas of intellectual inquiry. Baskin Engineering has grown to include six academic departments, a variety of research centers and institutes, and has ambitious plans for further programmatic growth. The focus of Baskin Engineering educational programming is to instill strong fundamental knowledge for sound practice in science and ethical engineering for the well-being of society, and its diverse curricula facilitate creative thinking and prepare students for productive and rewarding careers. Baskin Engineering is focused on building collaborative connections and expanding instruction and research activities for faculty and students at UC Santa Cruz, both at its Santa Cruz campus and at its campus in Silicon Valley, the international center of technological innovation.

We champion new ideas and uphold the

The Institute for the Biology of Stem Cells (IBSC) at UCSC supports all stem cell-related research, training, and activities on campus. The IBSC unites over 30 faculty members and their research groups, drawn from eight departments ranging from bioengineering and applied math, to molecular, cell, and developmental biology, chemistry, and microbiology, to members of UCSC's Science and Justice Research Center. The IBSC leadership and many of its research laboratories and core facilities are housed in the Biomedical Sciences building at the center of Science Hill. IBSC researchers and trainees foster scientific exchange through regular stem cell clubs, collaborations and conferences, on our campus as well as regionally, nationally, and internationally.

The IBSC has recently acquired funding for multiple training programs to enhance the education and career trajectories of postdoctoral, Ph.D. and undergraduate students. Trainee cohorts are based at UCSC and also work with faculty and students from our partnering universities and biotechnology companies. Training programs are centered around cutting-edge research, evidence-based mentoring and career development, and guided by a deep appreciation for diversity, equity and inclusion. The IBSC aspires to expand our research activities and collaborative connections at UC Santa Cruz and beyond.


The Institute for the Biology of Stem Cells (IBSC) at the University of California Santa Cruz (UCSC) is seeking an enthusiastic, proactive, and knowledgeable Program Manager to join our faculty leadership team of biomedical science researchers and educators. The Program Manager will play an integral role in the oversight and implementation of our existing research, training, and core facility programs, and the growth of future research and training endeavors.

Current, extramurally-funded, multiyear programs include a postdoctoral National Institutes of Health (NIH) Institutional Research and Academic Career Development Award (IRACDA) program funded by the National Institute of General Medical Sciences (NIGMS); a postdoctoral T32 program funded by the National Institute of Child Health and Development (NICHD); a pre-and post-doctoral training program from the California Institute of Regenerative Medicine (CIRM); a postdoctoral/undergraduate research and mentorship program sponsored by the Genentech Foundation; and a University of California Office of the President (UCOP)-funded PPh.D. graduate student program. Our programs emphasize the benefits of fostering a diverse, equitable, and inclusive training and growth environment.

As part of the leadership team, the new Program Manager works independently to administer large, complex training and instrumentation grant programs and initiatives, including collaborations with other universities. Establishes budgets for IBSC training and instrument activities and works with principal investigators to secure institutional financial support for all IBSC programs. Provides financial oversight and projections of program budgets in coordination with research administrators. Liaises with UCSC faculty, partner universities, and program participants to ensure program success. Participates in short- and long-term strategic planning for grant-making, program evaluation, and outreach and recruitment efforts. Spearheads grant writing by soliciting contributions from faculty across departments and divisions and generating draft documents. Implements new training components in collaboration with on- and off-campus entities. Represents the IBSC programs internally and externally and manages websites and social media accounts. Organizes program-related IBSC events. Optional participation in national conferences.

The IBSC values organizational effectiveness, fiscal stewardship, and creative engagement. We offer a dynamic and exciting work atmosphere, flexible, hours and work location. The role requires occasional travel, offers career development and growth opportunities, and evolving responsibilities in an ambitious and collegial research and training environment.


Salary Information: Salary Range: $99,350 - $117,100/year. Salary commensurate with skills, qualifications and experience.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed

• Percentage of Time: 100%, 40 Hours per Week

• Days of the Week: Mon-Fri

• Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 004330 (ACAD PRG MGT OFCR 3)

Travel: Never or Rarely


50% -

• Implements the currently funded training programs for postdoctoral, PhD student, and undergraduate trainees. Initiates the design and organization of new training activities within these programs, in alignment with the award documents, and for new potential programs to position IBSC for new opportunities. Activities may include workshops (pedagogy, mentoring, grant writing).

10% -

• Consults with faculty, researchers, and consultants to evaluate and enhance training programs, and secure continued and new training program funding. Reviews and analyzes the current programs' (NIH IRACDA and T32, CIRM, UCOP, and Genentech Foundation GAIN awards) and other funders' portfolios (NSF, private foundations) for emerging opportunities. Activities include the development, distribution, and collection of meaningful surveys to evaluate the benefits of IBSC's training programs to postdocs and undergraduate students and dissemination of findings to benefit other training programs and to share with sponsors.

10% -

• Participates in the development of program budgets in collaboration with research administrators and the IBSC faculty leadership.

10% -

• Represents programs with other organizations within the academic or scientific community and with government and community stakeholders sharing common objectives.

10% -

• Collaborates with stakeholders to analyze and apply to instrument grant opportunities for IBSC core facilities.

5% -

• Participates in IBSC outreach and recruiting.

5% -

• The IBSC Program Manager puts mechanisms in place to track and publish the career development of former, current, and future IBSC trainees, designs and manages the IBSC website and quarterly newsletter to approximately 2000 subscribers, including alumni and potential donors. Manages social media presence.


• Advanced degree in related area and / or equivalent experience and / or training.

• Academic background and experience in biological sciences and engineering.

• Thorough knowledge of administrative, budgetary, human resources and financial principles and practices.

• Strong ability to formulate solutions, new program development, alternative choices and implications for implementation.

• Program planning and project management experience.

• Strong oral communication skills.

• Strong written communication skills.

• Strong ability to think creatively and independently on concepts requiring advanced analytical skills.

• Strong interpersonal skills and ability to work with diverse groups to achieve results.

• Strong ability to work collaboratively with internal and external peers and managers.

• Solid fundraising experience.

• Strong negotiation skills.


• Terminal degree in a related field preferred (PhD, JD, MD, etc.).

• Experience with the structure, funding mechanisms and processes of the NIH and other sponsoring organizations that support biomedical research and training.

• Experience with the structure and goals of graduate and/or postdoctoral training programs in the biological sciences and/or engineering.

• Knowledge of or experience with stem cell or related research.

• Excellent conflict resolution skills.

• Familiarity with diversity, equity, and inclusion (DEI) values and guiding principles in higher education.

• Experience directing communications with policy makers and / or the media.

• Record of academic publications, fellowships or grants in related field.


• Selected candidate will be required to pass a pre-employment criminal history background check.

• This position requires in-person or hybrid work on the main UCSC campus. The selected candidate who chooses to work a hybrid work format, must be able to work from a home office and be able to fulfill requirements of the UCSC telecommuting agreement.

• The University of California has implemented a covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.

• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained


All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.


Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our tutorial for detailed instructions on our applicant process.


The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.


View full job description and access on-line application:

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

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