Job Details

Director of Academic Planning

  2022-06-02     University of California Santa Cruz     Santa Cruz  

Director of Academic Planning

Location: Santa Cruz

Job ID: 35148



UC Vaccination Policy: With limited exceptions, for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.


UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 05-30-2022


UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.


Originally founded in 1997, Baskin Engineering (BE) is the first professional school at UC Santa Cruz. Over the past 25 years, Baskin Engineering has become a unique 21st century school of engineering and technology, characterized by evolutionary growth fueled by on-going research opportunities that open new areas of intellectual inquiry. Baskin Engineering has grown to include six academic departments, a variety of research centers and institutes, and has ambitious plans for further programmatic growth. The focus of Baskin Engineering educational programming is to instill strong basic knowledge for sound practice in science and ethical engineering for the well-being of society, and its diverse curricula facilitate creative thinking and prepare students for productive and rewarding careers. Baskin Engineering is focused on building collaborative connections and expanding instruction and research activities for faculty and students at UC Santa Cruz, both at its Santa Cruz campus and at its campus in Silicon Valley, the international center of technological innovation.

We champion new ideas and uphold the


Under the general direction of the Assistant Dean and Chief of Staff, the Director of Academic Planning serves as a senior member of the Baskin leadership team with the primary responsibility of overseeing academic program planning and analysis and academic resource and curricular management for the Baskin School of Engineering (BE).

The director uses advanced professional concepts and organizational objectives to resolve complex issues in creative and effective ways. Works on complex issues where analysis of situations or data requires an in-depth evaluation of variable factors. Applies full understanding of internal and external policies and procedures. Exercises judgment in selecting methods, techniques and evaluation criteria for obtaining results.

Responsibilities include performing complex data analysis, developing and maintaining databases, creating customized analytical reports for decision-making, and responding to external national surveys. The Director of Academic Planning oversees the development and divisional use of curriculum management systems; manages the division-level course and program statement approval processes; provides coordination and policy interpretation for various academic planning processes, external reviews and national accreditation; advocates for specific data or systems development on behalf of BE; and provides necessary orientation and training to BE staff.

The incumbent must collaborate and maintain effective working relationships across a broad spectrum of faculty and staff, interacting regularly with the Dean, Associate Deans, Assistant Dean, Department Chairs and Managers and other Senior Managers within BE, as well as with core campus units including but not limited to the Office of the Registrar, Campus Planning and Budget, Undergraduate Education, Graduate Division, and Office of the Vice Provost for Academic Affairs.


Salary Information: Salary Range: $89,150 - $104,600/year. Salary commensurate with skills, qualifications and experience.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed

• Percentage of Time: 100%, 40 Hours per Week

• Days of the Week: Mon-Fri

• Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 007378 (ADMIN OFCR 4)

Travel: Never or Rarely


30% - Academic Program Planning and Development

• Provide support and guidance for academic planning and program development (departments, undergraduate and graduate degree programs) and coordinate review of existing academic programs.

• Coordinate the development and submission of proposals for campus, Regental, and system-wide review; analyze and interpret policies and procedures pertaining to the establishment, disestablishment and changes to academic programs; serve as a resource to departments develop new academic programs; analyze departmental resource needs, curricular sustainability, and enrollment viability for new programs; on behalf of the Dean's Office, draft correspondences regarding academic programs to campus units such as the Vice Provost of Academic Affairs and the Academic Senate; provide departmental consultation and proposal development assistance for the Professional Degree Supplemental Tuition process; coordinate all stages of the external review process.

30% - Academic Resource and Curricular management

• Assist in the preparation of the Curriculum and Leave Plan (CLP)/Instructional Support (IS) call; coordinate the CLP/IS holistic review process. Provide analysis and recommendations for the departments' curriculum and leave plans; in collaboration with the Dean, Associate Deans, Assistant Dean, and Finance Director address issues with BE's temporary academic staffing and teaching assistance funding model; review and serve as the division-level approver of new and modified courses and program statements; facilitate the annual program statement revision process and coordinate data evidence for major programmatic changes.

20% - Academic Data Analysis

• Conduct academic analysis needs for Baskin Engineering

• Analyze data pertaining to students and instruction; develop forecasting models to help predict enrollments and patterns based on historical trends; apply comparative statistics from other engineering schools within UC and nationwide; integrate diverse data such as financial data with undergraduate and graduate enrollments and curriculum and leave reports; customize Infoview reports for BE decision-making and analysis; and, coordinate data collection for national surveys.

• Design, implement, maintain, and enhance complex databases, while supporting local applications for data tracking and resource planning, analysis and management. Manage the BE Graduate Database and trouble-shoot user problems and resolve errors and functionality issues. Manage BE user participation in curriculum approval and tracking systems; identify and ensure division and campus systems are synchronized.

10% - Accreditation

• Coordinate BE's Accreditation Board for Engineering and Technology (ABET) accreditation process. This includes advising departments on best practices; supporting departments with managing timelines and strategies; assisting with assessment planning and analyzing program objectives data; creating and maintaining systems and processes to support department (re)accreditation; assisting with site visit activities; communicating with ABET, and monitoring ABET policy changes.

10% - Supervision

• Supervise data analysis and curriculum advisor staff members. Establish priorities and delegate work assignments. Responsible for performance management and identifying professional development opportunities.


• Bachelor's degree in related area and / or equivalent experience / training.

• Requires thorough knowledge in data collection and analysis techniques; statistics research techniques; knowledge of organization-specific computer application programs (for example, query tools and relational databases).

• Advanced active listening, critical thinking, and interpersonal skills and ability to multi-task and prioritize competing demands.

• Advanced ability to synthesize and present complex findings and recommendations in a clear concise manner verbally and in writing.

• Demonstrated ability to write high level, complex correspondence, make presentations, develop memoranda and reports, and facilitate meetings.

• Experience in a university environment collecting, analyzing, and reporting data on all aspects of academic programs, teaching, research, and service.

• Experience with coordinating new academic program development, program reviews, and programmatic changes to academic departments and degree programs, including playing a consultative role with departments and facilitating adherence to applicable campus and system-level policies and procedures.

• Experience with research, statistical, and analytical skills and experience in supporting academic resource planning and analysis, including data on undergraduate and graduate enrollment, faculty workload and instructional data, and retention and graduation.

• Excellent interpersonal skills with the ability to work collaboratively with a diverse group of faculty, staff, students, campus administrators, and representatives of external agencies, all of which have contrasting levels of expertise and competing demands for information and analysis.

• Organizational skills sufficient to prioritize and complete work independently under pressure of competing priorities and frequent interruptions while maintaining communication with those requesting analytical assistance.

• Ability to complete work with attention to detail and a high degree of accuracy.

• Skills with various technology applications, including corporate and institutional database systems, desktop publishing, graphical presentation, spreadsheets, and word processing.


• Supervisory experience.


• Selected candidate will be required to pass a pre-employment criminal history background check.

• This position requires in-person work on the main UCSC campus. The selected candidate who chooses to work a Hybrid Remote work format must be able to work remotely from a home office and be able to fulfill requirements of the UCSC.

• The University of California has implemented a covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.

• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained


All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.


Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our tutorial for detailed instructions on our applicant process.


The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.


View full job description and access on-line application:

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

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