Accounting and Benefits Manager
Community Foundation for Monterey County
2354 Garden Road
The Accounting Manager has primary hands-on responsibility to work with the Vice President of Finance and HR to perform the daily, monthly, and yearly accounting, grant-making, and employee benefit functions of the Foundation. The Accounting Manager works under the supervision of the Vice President of Finance and HR. Based on the duties described below, this is a full-time, exempt position.
Scope of Responsibilities
- Principal activities include: providing a variety of record-keeping services including but not limited to grants, accounts payable, real estate transactions, community impact investing and staff benefits.
- Additional activities may include providing back-up administrative support as needed.
- Work with the Vice President of Finance and HR and outside auditors to complete the annual audit and tax return preparation.
- Reconcile subsidiary modules to the general ledger.
- Prepare quarterly and annual filings for the state and other government agencies.
- Complete various sector surveys.
- Complete other projects as assigned by the Vice President of Finance and HR, and the President/CEO.
- Attend finance, investment, community impact investment, audit and real estate committee meetings, and record the minutes for all meetings.
- Initiate and assist in preparing and entering journal entries to record transactions.
- Prepare summaries, reports and recommendations where necessary.
- Prepare monthly:
- Gifts Received Report
- Grants Approved Report
- Grants Payable Reconciliation
- Assist in conducting the timely month-end closing.
- Reconcile and prepare 3rd party grant funding reports, as needed.
REAL ESTATE and LLC
- First point of contact for real estate agents and title companies
- This position is deeply involved and responsible for preparing and maintaining documentation requirements for real estate gifts.
- Responsible for the logistical requirements for real estate gifts.
- Responsible for recording the LLC transactions in QuickBooks.
COMMUNITY IMPACT INVESTING (CII)
- Liaison with investment placements, consultants, and CII committee.
- Research potential new investments.
- Underwrite the loan request and present to the CII committee
- Draft promissory notes and loan agreements
- Prepare monthly/quarterly/annual invoices, per loan agreement.
- Review annual financial statements and loan covenants and present to the CII committee.
- Prepare annual impact statement/report.
- Responsible for the timely and accurate completion and submission of annual bank and investment account signature cards.
- Review all invoices for correct verification, coding, approvals and overall accuracy and whether budget exists for the expenditures.
- Process, enter and post accounts payable for weekly check runs.
- Verify and prepare payment for approved staff expenses.
- Assist in preparing checks for signature and mailing.
- Prepare and submit approved EDD Report of Contractors.
- Review “requests for payment” for all payments made to independent contractors to determine if amounts to be paid comply with contractual agreements with the contractors.
- Prepare, file and distribute year-end 1099 reports in a timely fashion.
- Prepare and file Form 1098 in a timely fashion.
- Prepare and file annual sales tax filing with the CA State Department of Tax and Fee Administration.
- Complete the processing of all the approved Community Impact, Donor Advised, Scholarship and Award, Agency and Designated Fund grants for payment.
- Process grant adjustments, as needed.
- Responsible for all new hire paperwork, changes or terminations, including legal requirements, benefit explanations, medical, dental, life, long term disability and vision insurance enrollments.
- Responsible for setting up new employee personnel files.
- Prepare and submit post termination paperwork, including COBRA, FSA and HSA plans, and 403(b) accounts.
- Coordinate annual review of health insurance benefits with insurance agent and make recommendations to senior staff.
- Responsible for annual and as needed deduction agreement letters, for staff that have spouse and/or dependent coverage.
- Responsible for updates to the life and LTD plans for annual salary increases, or mid-year salary adjustments.
- Responsible for preparing a timely and accurate annual benefits budget.
- Responsible to be knowledgeable about the CFMC benefits and assist staff with benefit related questions.
- Serve as staff liaison with the insurance broker.
- Serve as administrator for the 403(b), HSA and FSA plans, process new enrollments and terminations.
- Serve as administrator for FSA Plan, process annual staff election forms.
- Responsible for keeping staff informed of benefit changes and annul updates of benefits, including contribution maximums.
- Responsible for the compliance and tracking of staff leaves.
- Prepare, review and distribute quarterly fund statements.
- Prepare annual reports as required by various State and Federal agencies.
- Serve as back up support for the Vice President of Finance and HR, Senior Accountant, Administrative Services Manager or Administrative Coordinator.
- Cross train on all departmental tasks, to cover when other staff are out.
- Participate in the development and implementation of new or revised accounting programs, systems, procedures, and methods of operation.
- Assists and supports the Vice President of Finance and HR in preparation of internal or external audits.
- Other duties as assigned by the Vice President of Finance and HR.
This position description is intended to be general and will evolve over time. The description is subject to periodic updating. At management’s discretion, the employee may be assigned different or additional duties from time to time.
- Bachelor's degree in Business Administration, Accounting, or Finance.
- Must have a minimum five years of continuous accounting experience with a focus on general ledger and financial reporting.
- Three years management level experience.
- Stable employment history with a high degree of integrity, responsibility and trust.
- Commercial loan underwriting experience helpful.
- Experience with general commercial loan documents, completing promissory notes and loan agreements, loan covenants, pay off statements and follow up on compliance reporting.
- Experience with real estate transactions, both residential and commercial, including contracts, title reports, settlement statements, and rental agreements.
- Thorough understanding of non-profit GAAP and internal controls.
- In depth working knowledge of Excel, proficient with database concepts and Word.
- Commitment to the work of the Foundation in the community.
- Ability to perform the essential functions of this position.
- Attention to detail is vital. Must be able to problem solve.
- Excellent computer skills and experience with complex accounting software.
- Ability to work independently and as a member of a team.
- Ability and desire to work across all departments.
- Ability to work with all levels of staff and management.
- Ability to plan workload and maximize resources.
- Must have excellent work habits including a willingness to work the hours necessary to get the job done, especially when deadlines cause greater than normal workloads.
- Excellent interpersonal skills, with a high level of confidentiality, discretion and professionalism.
- Excellent verbal and written communication skills.
- Non-profit or Community Foundation experience preferred.
- Position requires minimal lifting (up to 25 lbs.), mostly deskwork.
- Strength and flexibility to work at a desk for up to five hours and access items on shelves and files located 0 to 60 inches above the floor.
Do not contact this company in solicitation of any product or service.