Job Details

Payroll Specialist

  2020-02-20     Encompass Community Services     Santa Cruz County  

About Us:
At Encompass Community Services we provide our community with a wide range of services related to family & social well-being, early childhood education, behavioral health, housing and more. Every day through these services we work to make health, education and housing more equitable for all people in Santa Cruz County. For more than 40 years our work has touched generations by helping people have access to education, rebuild relationships, restore their health and regain dignity.

Job Summary:
The Payroll Specialist produces the agency’s semi-monthly payroll using ADP WorkForce Now, including production of paychecks and accompanying reports and journal entries, is liaison to staff, management and ADP regarding payroll questions and information, maintains and updates all programs, processes and procedures regarding payroll related activity and the security of employee and personnel information, tracks and pays monthly union dues and workers compensation.  

Duties and Responsibilities 

  • Complete semi-monthly payroll process according to Encompass payroll procedures
  • Maintain accurate employee data in the ADP portal and process all new and separating employees
  • Reporting and tracking of overtime, vacation and sick leave, State Unemployment Insurance cost, benefits eligibility and workers compensation premiums
  • Assist with workers compensation claims processing
  • System optimization which will include payroll system allocations of payroll expenses
  • Assist with General Ledger reconciliation of all payroll line items
  • Provide support and respond to payroll questions and perform research and reconciliation projects as needed
  • Build personnel and payroll files
  • Ensure all new hire paperwork has been collected
  • Assist with a variety of duties which may include data entry, check sort, mailing, form maintenance and distribution, tracking spreadsheets, report printing and distribution, filing and storage. 
  • Additional duties as assigned. 


  • Minimum HS Diploma or GED, accounting coursework preferred
  • 3+ years’ experience in payroll 
  • Experience with ADP 11.0 or higher preferred
  • Data analysis and reporting experience
  • Fund accounting knowledge and experience 
  • Excellent Excel skills required
  • Proficiency in MS Word and Outlook 2010
  • Strong verbal and written communication skills
  • Very well-organized and strong attention to detail
  • Resourceful and results-oriented
  • Strong sense of initiative
  • Maintain confidentiality in daily operations and conduct business in professional manner

Wages and Benefits

Our total compensation package includes a comprehensive medical and dental insurance plan for full time employees, 403(b) retirement plan, paid holiday, sick time, and 17 days of paid vacation, pro-rated for positions less than 40 hours a week.

Encompass Community Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. We are committed to excellence through diversity and strive to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all clients and employees.   

Our programs recognize the value of racial, ethnic, cultural and linguistic diversity and strive toward a culture of trauma-informed practice, with the overarching goal of ensuring that all services promote healing, and integrate the values and standards of providing culturally and linguistically appropriate services.  

If you require assistance applying on-line, we have computer terminals available at our 380 Encinal Street Suite 200 office in Santa Cruz, Tel: 831-469-1700, and at our 225 Westridge Drive location in Watsonville, Tel: 831-724-3885. Please call ahead to schedule an appointment.   

Please apply 

Do not contact this company in solicitation of any product or service.

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