Job Details

Position Overview

The Paradise Park Masonic Club is a private, member-only community located in Santa Cruz County.  We are seeking an experienced Accounting / Bookkeeper to manage day-to-day accounting functions and provide general office administrative support.   This is an in-office, part-time position requiring strong attention to detail, sound accounting knowledge, and effective communication skills. 

Work Schedule & Compensation

• 25 – 30 hours per week, Monday through Friday
• Schedule to be determined based on operational needs.
• $25 - $30 per hour, based on experience.

Benefits

• Paid vacation, sick leave, and holidays
• Health insurance reimbursement (eligibility based on hours worked)

Qualifications

• Minimum three years of full-charge accounting/bookkeeping experience
• At least one year of experience using QuickBooks or related accounting software platforms
• Strong understanding of double-entry accounting, debits and credits, journal entries and general ledger management
• Experience with monthly and year-end close procedures and processes.
• Advanced proficiency in Microsoft Excel and working knowledge of Microsoft Office 365
• Strong organizational, multitasking and customer services skills
• Excellent written and verbal communication skills
• Experience with coordinating and working with various community volunteers
• HOA or similar management experience is a plus but not required.

Key Responsibilities

Accounting Systems & Tools

• Manage and maintain accounting systems platform such as QuickBooks
• Utilize Microsoft 365 Teams and other office productivity platforms.

Accounts Payable & Receivable

• Process accounts payable and receivable, including invoice entry, GL coding, and payment scheduling
• Maintain vendor records, W-9s and 1099 reporting
• Process accounts receivable, including invoice entry, GL coding, and payment applications.
• Monitor and manage member accounts and collections in accordance with approved policies.

Payroll

• Oversee our end-to-end payroll process using outside payroll service provider.
• Gather, verify and input employee hours, deductions, bonuses, and salary changes into the payroll system.
• Act as the primary contact for the payroll service provider, troubleshooting issues and ensuring timely processing.
• Review and audit payroll data to ensure accuracy in wages, tax withholdings and benefits deductions.
• Other duties to ensure compliance with federal, state and local labor laws.

Banking & Cash Management

• Perform monthly bank reconciliations for multiple accounts
• Manage intercompany transfers and cash movement.
• Forecast cash flow requirements.

Financial Reporting & Controls

• Maintain accurate general ledger and account reconciliation.
• Prepare journal entries and analyze accounts for discrepancies
• Prepare and maintain financial statements, including balance sheets, income statements, and cash flow reports.
• Monitor budget variances.

Audit & Compliance

• Maintain audit-ready financial records and documentation.
• Support CPA and external audit requests
• Document accounting procedures and workflows
• Ensure compliance with federal, state, and local regulations.
• Advise management and Board of Directors on compliance matters.

Additional Duties

• Coordinate with CPA, Treasurer and Board of Directors as needed
• Coordinate with Financial Oversight Committee
• Perform other related duties as assigned.