Job Details

Assistant Undergraduate Advisor

  2022-06-02     University of California Santa Cruz     Santa Cruz  

Assistant Undergraduate Advisor

Location: Santa Cruz

Job ID: 35158



UC Vaccination Policy: With limited exceptions, for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.


UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 05-30-2022


UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.


Originally founded in 1997, Baskin Engineering is the first professional school at UC Santa Cruz. Over the past 25 years, Baskin Engineering has become a unique 21st century school of engineering and technology, characterized by evolutionary growth fueled by on-going research opportunities that open new areas of intellectual inquiry. Baskin Engineering has grown to include six academic departments, a variety of research centers and institutes, and has ambitious plans for further programmatic growth. The focus of Baskin Engineering educational programming is to instill strong basic knowledge for sound practice in science and ethical engineering for the well-being of society, and its diverse curricula facilitate creative thinking and prepare students for productive and rewarding careers. Baskin Engineering is focused on building collaborative connections and expanding instruction and research activities for faculty and students at UC Santa Cruz, both at its Santa Cruz campus and at its campus in Silicon Valley, the international center of technological innovation.

We champion new ideas and uphold the


The Baskin Engineering Undergraduate Advising Office provides centralized academic advising for all undergraduate majors in the School of Engineering. The centralized office structure requires that Advising staff stay current with their knowledge of all undergraduate engineering majors and associated minors. The Assistant Undergraduate Advisor interacts with students, faculty, other academic department advisors, and the college advisors to support the success and retention of engineering undergraduate students. The Assistant Undergraduate Advisor provides detailed and accurate information and advice on engineering majors and policies.

Under the direction of the Baskin Engineering (BE), Director of Undergraduate Advising, the Assistant Undergraduate Advisor will provide administrative support for the Advising Office and will be responsible for reception and managing daily operations. This position works independently to provide information and advice on academic policies and procedures to Baskin Engineering undergraduate students, including major and minor requirements, and all aspects of course requirements for degree or program completion. This position escalates more complex issues when assistance is needed.


Salary Information: Salary Range: $26.12 - $29.98/hour. Salary commensurate with skills, qualifications and experience.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed

• Percentage of Time: 100%, 40 Hours per Week

• Days of the Week: Mon-Fri

• Shift Includes: Day

Employee Classification: This is a Career appointment

Job End Date: None

Work Location: UC Santa Cruz Main Campus

Union Representation: Non-Represented

Job Code Classification: 004544 (STDT ACAD ADVISOR 2)

Travel: Never or Rarely


45% - Advising

• Provides advice and assistance to students on all aspects of their academic experience, including progression and requirement matters for the School of Engineering.

• Advises students on a wide range of course possibilities and / or ways to complete degree requirements that may not be clearly defined.

• Evaluates and advises students on petitions for exceptions to departmental / school / college.

• Confirms that students have met requirements for degree completion when there are no clear precedents or articulations, such as interdisciplinary programs or when transfer work is involved.

• Reviews/advises students on plans, answers questions.

• Reviews and completes student request forms.

• Works collaboratively with Engineering Staff Advisors and faculty to provide effective advising and information for students.

45% - Advising Administration

• Coordinates Baskin Engineering main advising emails.

• Advises students one-on-one during peak periods. Assists peer advisors when necessary.

• Responds to email and telephone inquiries when peer advisors are unavailable or during peak times.

• Contacts graduating students quarterly regarding exit requirements.

• Schedules exit interviews for graduating students.

• Issues independent studies numbers to students and is liaison with Campus Registrar's office regarding Independent Study numbers.

• Assists with major declaration courses and coordinates student process through the university's Learning Management System.

• Reviews/advises students on academic plans.

• Processes graduation checks for students who have applied to graduate. Verifies completion of graduation requirements in the student information system. Contacts students who are missing graduation requirements.

• Reviews and completes part-time requests, and petitions.

• Attends advising meetings and training as necessary.

• Compiles and sends broad announcements to engineering students using Baskin Engineering's email tool, Slug Success.

• Coordinates transfer summer meeting calendar.

• Updates students' portals to reflect major/minor changes.

• Coordinates workshops, information sessions, and other student facing events.

• Provides general office support for academic advising team.

10% - Other duties as assigned.


• Bachelor's degree in related area and / or equivalent experience / training.

• Basic knowledge of advising and counseling techniques.

• Knowledge of engineering courses and majors.

• Knowledge of university's policies, procedures, and requirements.

• Skills in judgment and decision-making.

• Problem solving skills with the ability to identify issues and develop original ideas to solve problems.

• Ability to multitask.

• Strong written communication skills.

• Ability to work independently.

• Ability to work as an effective member of a team.

• Strong oral communication skills with the ability to actively listen.


• Selected candidate will be required to pass a pre-employment criminal history background check.

• This position requires in-person work on the main UCSC campus. The selected candidate who may work a Hybrid Remote work format must be able to work remotely from a home office and be able to fulfill requirements of the UCSC telecommuting agreement.

• The University of California has implemented a covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.

• Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained


All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.


Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our tutorial for detailed instructions on our applicant process.


The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.


View full job description and access on-line application:

To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

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