Job Details

Receptionist/Transaction Assistant

  2021-09-14     David Lyng Real Estate     1041 41st Ave.     $18 hour  

Job Title: Receptionist/Office Assistant

Classification: Full-time; Hourly; M-F; 8:30am to 5:30pm

Summary: The function of the Receptionist/Office Assistant position is to greet visitors, answer the phones, and provide a friendly warm welcome to all visitors at our Pleasure Point office. This position will provide general office support and reception duties to the front desk and be available to cover at other office locations.

Qualifications:  1 to 2 years’ experience working in an office support and/or Receptionist role. Professional demeanor.  Strong communication skills; proficient with Google Suite tools including Drive, Email, Sheets, Docs as well as MS Word & Excel, and Adobe. Outgoing personality with a desire to please and go the extra mile for the team, the agents, and our clients. Superior customer service skills. Ability to multi-task, able to complete assignments independently, attention to detail and ability to work with few mistakes.  An interest in learning the real estate business a plus.  

Front Desk Reception duties:

  1. Answer phones, greet visitors, make coffee, stock supplies, put away mail, follow all opening and closing procedures.
  2. Answer questions for agents and direct them to the appropriate person.
  3. Trouble shoot printers, help agents with computers, IT support and general office maintenance.
  4. Keep office appearance clean, professional and safe.
  5. Cover at remote office locations throughout Santa Cruz County as requested.
  6. Perform other duties as assigned by manager.

Transaction Assistant duties:

  1. Open, add, close, and cancel files in document manager system.
  2. Upload real estate documents and correspondence as instruction by manager.
  3. Acknowledge signatures on documents and record them in system.
  4. Add participants to file and to our database for future files.
  5. Post and close files.
  6. Contact participants for missing information or needed information.
  7. Learn all aspects of Listing Coordination services provide service to agents with new listings.

Please apply using apply link below.

Do not contact this company in solicitation of any product or service.

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