Job Details

MAESTROs Project Counselor

  2020-09-22     California State University, Monterey Bay     Seaside  

MAESTROs Project Counselor

Classification: Student Services III

Department Name: Teacher Education

Job Number: FP2020-690

Status: Priority Screening Deadline is Tuesday, Monday, September 21, 2020.

Position is open until filled.Open Until Filled

Priority Screening Date: 09/21/2020

Recruitment Status: Open Until Filled

Position Description:

This is a full-time (4Ohrs/week) benefited position dependent upon continued funding.

The University Corporation at California State University, Monterey Bay is a non-profit institution that is related and affiliated to the California State University, Monterey Bay. The University Corporation is a nonprofit 501©(3) public benefit corporation that is a recognized auxiliary organization of California State University and was established in July 1994. The University Corporation's mission is to further the educational purposes of the University. The University Corporation at Monterey Bay is an equal opportunity employer and committed to building a pluralistic university by hiring personnel with competencies and experience related to the regional and State population. The University Corporation is committed to a standard of excellence in the services it provides and in the quality of work expected of its employees.


The Making Accessible and Effective Systems for Teacher Readiness Outcomes (MAESTROs) Project aims to improve retention and completion rates for Hispanic and low-income students on the academic pathway to become teachers, and prepare these students for urgent local and statewide teacher workforce needs. The MAESTROs Project Assistant will report to the MAESTROs Project Coordinator, and to the Project Directors, the Principal Investigators of the CSUMB Title 5 HSI Grant, funded by the U.S. Department of Education.


Under the general supervision of the MAESTROs Project Coordinator and Project Directors, and the Dean of the College of Education (COE); the COE HŞI Academic Advisor/Counselor (AASPC) advises, interviews, and counsels students, makes determinations regarding student eligibility for COE degree and teaching credential programs such as the campus-based Integrated Teacher Education Programs (ITEP), and post bac teaching credential programs; contributes to the coordination, planning and implementation of COE teaching credential program recruitment; exercises judgment and utilizes knowledge and expertise to recommend solutions to problems and changes in program policies and procedures, University and major requirements, matriculation policies, course and program pathways, and California State Credentialing requirements.

ESSENTIAL DUTIES AND RESPONSIBILITIES include, but are not limited to, the following:

Student/Academic Counseling

• Provides information, advice, and assistance to students regarding specific requirements for College of Education Programs, and requirements for admissions to E&L Department integrated and post baccalaureate credential programs.

• Exercises judgment and utilizes knowledge and expertise when working with students, faculty, and administrative personnel when recommending solutions to problems and/or changes in program policies and procedures.

• Responsible for providing academic advising for students enrolled in on campus CSUMB's programs to ensure that students achieve timely completion of undergraduate degrees that lead to teaching credential, and integrated degree/credential programs.

• Utilizes interviewing and counseling techniques when working with students on, for example, their academic progress toward degree or degree/credential. Guides students in creation of two year and four year plans.

• Provides students with information on creating meaningful educational plans. Case-manage and monitor students' academic progress toward degree/credential completion and graduation.

• Reviews academic students' coursework to determine eligibility for the granting of College of Education undergraduate degrees and admissions to Education & Leadership (E&L) credential programs.

• Assesses candidates' status towards meeting all degree requirements, and credential requirements when appropriate.

• Collaborates with other campus-wide advising efforts, and with student support services in the retention of students, e.g., academic probation and at-risk students.

• Participates in campus-wide advisor training and workshops, and participates in student support services staff meetings, as deemed appropriate by the Dean of the College of Education in consultation with the Director of the Center for Advising, Career and Student Success.

• Participates in electronic note keeping (i.e., Insight software) that aligns with practices implemented by CSUMB's Student Support Services personnel.

• Evaluates existing services and student needs by attending and participating in CSUMB meetings and collaborative meetings with partner institutions.

• Evaluates and makes recommendations for existing services and student needs by attending and offsite workshops and conferences.

Student Recruitment, Outreach, and Orientation

• Coordinates with E&L department outreach, advising, and evaluation procedures with campus outreach efforts and orientation events on campus and in the community. Serves as a spokesperson during outreach efforts and orientation events.

• Collaborates with other campus-wide advising, recruiting, and orientation efforts.

• Participates in advisement related activities and meetings, Orientation/Registration, University outreach efforts, and representing the E&L department at major fairs, preview days and open house, as well as relevant statewide and national conferences and/or regional meetings.

• Maintains and updates the Advising and Program related information on the College and department websites, and other multimedia and social networking sites (e.g., Twitter, Instagram) for teacher credential programs in the COE.

• Provide proactive and consistent "intrusive advising" to ensure students successfully remain on-track, and connect students with support services Initiate ongoing contacts with the students (at least four per semester) to informally discuss how the student is generally doing; follow up on class attendance, counseling appointments, and tutoring sessions, and coach students on "help-seeking behaviors" .

• Advocate, support, and guide students to appropriate resources that will enhance the academic success of the program participants.

Program Data and Curricular Analysis, Coordination and Maintenance of Student Records, Course

Enrollment and Registration

• Maintains students' advising files, transcripts and records; maintaining strict confidentiality. Manages the collection, compilation and dissemination of information about majors, and the Integrated Teacher Education programs (ITEPs), as well as post-bacc credential programs and student services in College of Education programs.

• Coordinates with Academic and Student Services units on campus to monitor and maintain accurate and up-to-date student admissions, enrollment, and records for COE credential programs. .

• Consults with Principal Investigators and Program Manager, and Administrative Support Coordinator (ASC) regarding credential candidates' progress in the credential program.

• Coordinates course enrollment and registration with Principal Investigators and Program Manager, and CSUMB Advising Center director and staff for new and continuing students.

College Program Coordination, Development, Implementation, and Governance Participation

• Coordinates the planning and implementation of special programs offered by the College of Education, such as the Teacher Pathway Program and the ITEPs, and any new special programs (e.g., First Year Seminar, Living Learning Program) offered by departments within the College of Education (COE), in collaboration with Department Chairs, Program Coordinators, and faculty.

• Provides information and assistance to faculty and administrative personnel regarding specific requirements for College of Education (COE) Special Programs such as the Teacher Pathway and Integrated Teacher Education Programs, and pathways and requirements for admissions to E&L Department integrated and post baccalaureate credential programs.

• Plan, develop and implement COE Program goals and services, and where appropriate, ensure that goals and services are in accordance with grant requirements.

• Plan and coordinate data collection and analysis to monitor credential program impact and effectiveness.

• Collaborate with partner institutions in the planning, delivery, and evaluation of collaborative programs such as the Teacher Pathway Program (TPP).

• Coordinate with appropriate units within the University in the development of Credential programs and services to meet the goals of COE Special Programs.

• Develop and maintain partnerships and communications with community groups, community-based organizations, Monterey County Office of Education, and applicable agencies, school districts, community colleges, and non profit organizations supporting the COE Credential Programs to provide educational opportunities and academic pathways to students in CSUMB's Tri-County service area.

• Establish and maintain effective and positive professional relationships and communications in order to work collaboratively with COE program related faculty and staff, other Colleges and units at CSUMB, and partner community colleges.

• Provides work direction to assigned student assistants.

• Coordinates with E&L Credential student services staff (E&L admissions and credential analyst).

• Participates in the governance of the LS and Education & Leadership Departments, as appropriate.

Other Functions: Performs other job-related duties and special projects as assigned.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; to verbally communicate to exchange information.

Knowledge, Skills and Abilities:

Working knowledge of the practices, procedures and activities of College programs, general knowledge of the methods and problems of organizational and program management. General knowledge of research and

interview techniques, and of the principles of individual and group behavior.

Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretive information through interviews; reason logically, collect, compile, analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters

multicultural, multi-sexed and multi aged value systems and work accordingly; establish and maintain cooperative working relationships with faculty, CSU administrators, student organizations, private and public agencies and others in committee work, and student advising and community contacts; and, rapidly acquire a general knowledge of the overall operation, functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through

Minimum Qualifications:

Experience: Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A master’s degree in a job related field may be substituted for one year of the professional experience.

Education: Equivalent to graduation from a four-year college or university in one of the behavioral sciences, public or business administration or a job related field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.

Specialized Skills:

Demonstrated experience that clearly provides evidence of the knowledge and skills required to perform each essential duty satisfactorily. The requirements identified above are representative of the knowledge, skills and/or abilities required. Ability to complete web-based Defensive Driving training and continue to meet the established driving standards as a condition of employment. Extensive experience with computers MAC/PC and fluency using standard software packages, such as Microsoft Word, Microsoft Excel, Access, and PowerPoint. Must be able to work flexible hours in support of job function.

Ability to complete web-based training in Defensive Driving and continue to meet the established driving standards as a condition of employment.

Preferred Qualifications:

Master’s degree in College Counseling, Student Affairs, or related field; or California Preliminary Multiple Subjects Teaching Credential; or Preliminary Education Specialist Preliminary Teaching Credential; and/or public school teaching experience. Second language fluency – English Spanish. Technical fluency with Microsoft Office Professional Suite; Oracle-PeopleSoft/CMS baseline information system; Access; Hyperion (Brio); TMA, or similar maintenance management system; and Google mail and calendaring programs.

Special Conditions of Employment:

The University Corporation at Monterey Bay is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

All employees must be eligible for employment in the U.S.

This position is required to maintain confidentiality as outlined in the Department of Education’s Family Educational Rights and Privacy Act (FERPA) and California’s Educational Code Chapter 13 regarding sensitive student issues.

The person holding this position is considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with University Corporation. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current University Corporation employees who apply for the position.

Compensation and Benefits:

The University Corporation is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students, and the customers we serve. The hourly range for this position is $22.98 per hour, dependent upon experience. This is a non- exempt position and as such is eligible for the overtime provisions of the Fair Labor Standards Act. Benefits include medical, dental, vision, and life insurance benefits, contributory retirement plan, TSA, 13 paid holidays per year and other benefits. University Corporation positions are at will employment.

Please note: University Corporation employment is separate and distinct from CSU Monterey Bay or State of California employment. University Corporation employees are not employees of either CSUMB or of the state of California.

Please note that CSUMB and the Corporation are working from home until at least January 3, 2021 unless identified as an essential on-campus position.

How to Apply:

To apply, visit

A completed online application and resume must be received by Human Resources by 5:00 p.m. on the priority screen date listed above to be guaranteed a review. Application submissions received after the application screening date will be reviewed at the discretion of the University. Materials submitted become the property of CSUMB and will not be returned. CSUMB will not fax application materials. For assistance or if you require an accommodation, please call (831) 582-3389, or TTD (800) 735 2929. For computer/online access you may visit the Tanimura & Antle Family Memorial Library (map) or our Student Service Center – first floor ( map). For additional campus information visit All employees must be eligible for employment in the U.S.CSUMB is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status.

Do not contact this company in solicitation of any product or service.

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